What is ‘Personal Information’?
‘Personal Information’ is generally defined under Australian legislation as “information or an opinion (including information or an opinion forming part of a database) whether true or not, and whether recorded in a material form or not, about an individual whose identity is apparent, or can reasonably be ascertained, from the information or opinion”.
What Personal Information will We access when You use the BCCVL?
Griffith may use third parties service-providers to provide functionality associated with the BCCVL. Consequently, Your name, Your contact details and Your employing Institution may be given to such third parties – but only for the provision of services associated with the BCCVL. If You upload datasets into the BCCVL, You will also be asked to insert basic contact information which may constitute Personal Information.
How will We use Your Personal Information?
There are several important reasons why We require Your Personal Information:
- to authenticate that You are entitled to access the BCCVL;
- for system purposes – to ensure the BCCVL operates in accordance with Your required use; and
- to acknowledge You (and Your Institution) – in circumstances where you upload datasets and allow other persons to access them.
Your Personal Information may need to be disclosed to external service providers (such as Our network operators) to ensure the BCCVL operates in accordance with Your expectations. However, in all such instances We will require that such third parties treat Your Personal Information in a confidential manner.
You acknowledge that in some circumstances, We can be legally compelled to provide Personal Information to regulatory or administrative authorities – and You permit Us to do so if that is necessary.
If You have elected to receive email communications from Us, You agree that We may use Your contact details to send You newsletters, marketing emails or invitations to BCCVL workshops or events. However, You may at any time opt out of receiving such materials at any time by emailing firstname.lastname@example.org requesting removal Your contact details from Our distribution lists.
Accessing and Correcting Your Personal Information
You may request Us to provide You with access to Your Personal Information that is stored within the BCCVL. We will process all such requests in accordance with the Information Privacy Act 2009.
If the Personal Information that We hold about You is inaccurate, We will comply with all requests by You to update such information.